Inventory
Do you have a collection of objects you would like to better understand?
Inherited family heirlooms, a growing personal collection, photographs, fine art, ethnographic material, or memorabilia — any collection can benefit from clear, accessible records.
This service provides a structured approach to documenting what you have and creating a record that can grow with your collection.
Collections can be documented at different levels, depending on how much structure, detail, and long-term use is required.
Inventory
(or basic listing)
A clear starting point for understanding your collection.
An inventory brings a collection together into one simple, accessible record — particularly where items are spread across different locations or recorded informally.
This may include:
- Object titles or brief descriptions
- Basic classification or grouping
- Photographs for identification
- Location tracking
- Notes on condition or key details
Best for: creating a reliable foundation from which a collection can be managed, organised and developed over time.
Structured records that allow information to grow over time.
A database creates consistent, searchable records for each item in a collection, allowing information to be updated and expanded as needed.
This may include:
- Detailed descriptions and classification
- Provenance and historical information
- Measurements, materials and maker/artist details
- Condition, conservation and location records
- Linked photographs and documents
Best for: growing collections where information needs to remain organised, searchable and easy to maintain.
Database
Catalogue
A detailed and organised record designed for long-term use.
A catalogue brings together collection information in a clear, structured format for reference, sharing and long-term use.
This may include:
- Fully developed object records
- Photographs and supporting documentation
- Contextual or historical information
- Structured information for clarity and usability
- Preparation of catalogues, reports or digital resources
Best for: collections requiring a lasting, accessible record for reference, research or wider sharing.
To learn more about inventories, databases, and cataloguing, visit the Knowledge Hub.